2019 Boy Scout Program

Welcome Scouts January 25 – 26, 2019

Thank you for your interest in the Alafia River Rendezvous Scout Adventure

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Hundreds of Scouts and dozens of Troops camp in preparation for attending the Rendezvous

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Rain came but did not dampen spirits.

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A large area outside of the gate is used for Jamboree style setup. Wood, water and facilities are provided.

What is the Alafia River Rendezvous?

The Alafia River Rendezvous is a pre-1840 living history encampment, where participants and re-enactors live in camps portraying and demonstrating life skills of various Early American cultures, i.e.; British, Irish, Scottish, Spanish and Native American. At last year’s gathering, over 1,000 lodges were set up housing well over 1,600 people. Traders Row consists of over a hundred traders selling everything from kettle corn and homemade root beer, to beads, toys and period clothing of all sorts. Are tradition is to welcome any Boy Scout troop to camp outside of our stockade.  A large area is provided where tents can be setup, fire pits can be created and Scouts can spend time with the many troops that make the Alafia River Rendezvous an annual event.  Potable water and portable toilet facilities are provided in the Scout camping area.

At last year’s gathering, over 1,000 lodges were set-up housing well over 1,600 people.Traders Row consists of over a hundred traders selling everything from kettle corn and home made root beer, to beads, toys and period clothing of all sorts.

Registration Information

This year we are requiring all scout groups to be preregistered and paid byDecember 1st. We are limiting camping again to scouts 11 years and older and their leaders only, no siblings or friends.

So, this is what I need byDecember 1st:

  • Troop Registration form
  • Check or credit card payment for totalamount ofregistrationfee
  • Need the BSA Tour Permit as soon as it is approved, if required. Please email it to hullsusie@gmail.com.

If you need to add scouts, let me know by January 15 than d I will add the patches and you can give the additional money to the gate as you arrive. At the time of arrival, you will need to turn in the adult and scout registration forms for each patch (please have the manila envelope with troop number written on it).

If you need to cancel an entire troop, you must do so by January 15 for a refund.

To pay by check send registration forms and check to:

SusieHull

1879 King Edward Dr.

Kissimmee, FL 34744

Or if you want to pay by credit card, email completed Troop Registration form to Susie Hull at hullsusie@gmail.com. She will send you an invoice.

Costs

The price for scouts (11 years or older) and leaders is $8.00 per person. Here is what you get for your money: 2 nights camping (Fri. & Sat.), admission to the Rendezvous Primitive area on Saturday 9-4, and an Alafia patch for each paying scout camper. The price is the same whether you camp 2 nights or 1 night

We strongly recommend that you check the weather fore cast before coming out to Alafia, so you can make proper clothing and gear choices. One year (2003) it got below freezing. Wear comfortable shoes

Basic Information

Scout Masters: Please print this out and go over them with your group so they will know the rules of our event. Thank you.

  • Arrival time starts at 5:00 pm Friday please coordinate arrival time with your
  • At the gate you will receive your packet and each car will be labeled with the troop. The Registration Gate will be open Saturday morning at 8:00 for questions or additional patches.
  • Please keep yours scouts in the scout camping area Friday night and Saturday after4:00. Scouts must be with an adult chaperon at all
  • The gates open into the Primitive encampment at 9:00 Saturday. The patch you receive will be your“ticket”in and out of the event. All scouts and others with your unit must have their patch displayed on their person, either pinned to their shirt or strung around their neck while in the Primitive Rendezvous area.The Primitive Area is closed to all visitors at4:00; please have your scouts leave at this time.
  • When visiting thePrimitive Rendezvous encampment, the scouts must be accompanied by a scout leader at all times.
  • When visiting individual camps, remember that this is someone’s Do not enter anyone’s tent without being invited.
  • Do not touch other people’s things unless you are invited
  • The scout camp sites are primitive with no electric or running
  • Potable water is available, but you must carry it to your camp.
  • There are no showers
  • Port-a-Johns are the only toilet.  If any scout is found playing in or tipping the Port-a-Johns, your entire troop will be sent home and not be allowed to return again.
  • Firewood is not available for purchase; you need to bring your own
  • Each unit depending on its size needs to have at least one or two fire extinguishers in
  • Follow basic fire safety, have 5 gal.buckets of water around open campfires and keep fires reasonable
  • Use your best outdoor manners and be respectful of the other campers in the area, not too loud late at night, running through other campsites
  • Please police your area for trash before your unit vacates. Remember “leave no trace.”
  • You are responsible for your own trash. If the dumpsters are full please take your garbage with you
  • No youths/scouts should leave the scout camp area without adult
  • Surrounding properties are off limits! The fence lines north and west are our property boundaries; please keep scouts away from the fence
  • Violation of these rules could result in your group being evicted from the property and not being allowed to return

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